• Slider 1

    Visitor Management

    an efficient and effective solution to manage visitors at your facility

  • Slider 2

    Material Management

    is programmed to keep track of materials moving in and out of the facility

  • Slider 3

    Office Management

    an efficient solution to manage your courier, keys, vehicles and calls

Material Gate pass Management System

From manufacturing units to corporate offices, the movement of materials in and out of a facility is essential. Keeping track of each and every item that enters and exits the facility can be a formidable task; material tracking can help make this process more organized. TouchPoint material gate pass management software provides companies with a tailored solution, which adheres to ISO 27001 norms.

TouchPoint's material gate pass software is programmed to keep track of materials moving in and out of the facility. By automating the entire process of tracking the movement, companies can reduce loss of material and also prevent unauthorized access to materials. The Material gate pass management not only tracks movement of materials (as defined based on the business of the user), but also has the facility to generate auto escalation mails to the relevant departmental heads to report anomalies.

Your material ordering quantities can now be monitored as this gate pass software enables the tracking of quantities of materials on hand and also assigns an employee responsibility to every asset.

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Request

REQUEST is the first stage of Material Gate Pass Management and is accessible based on the User Role configuration. Requestor is the employee who is the creating the gate pass. Authorisations, Request Search, Gate pass printing, View page and Request expiry can be customised based on requirements.

  • Role based requests for various categories of assets
  • Multi level request authorization
  • DC No. and DC Date are the internal delivery challan number and date that are manually entered by users.
  • Parallel material request and approvals can be configured
  • Map requests and approvals to department heads
  • Request automatically expires after x-days after which material can be re-requested
  • Configurable auto expiry of pending and approved requests
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Approval

APPROVAL is the continuation of the workflow; this requires the approval from employees to process the material gate pass request. Approvals can be up to 3 levels, sequential or parallel. Approver configuration can be made based on Department, Value, and Material type among others.

  • Approvals can be role based or value based
  • Multi level approvals can be configured. Approvals can be sequential or parallel.
  • Notification to Department Head
  • Record approver's signature and time of approval
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Dispatch

DISPATCH sends the material outside the facility; this can be done either through the dispatch desk or security desk. Multi level dispatch can be configured by the admin if it is needed. An acknowledgement is to acknowledge the receipt of materials at the other end, typically used in inter-branch or inter-location transfers.

  • Requested materials can be completely dispatched, partially dispatched or cancelled
  • Acknowledgement is enabled in Inter Office transfers of materials
  • Verification at multiple check points for added security
  • Approver's signature capture at every stage
  • Gate pass designed for your business
  • Role based dispatch option
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Return

When the material is been returned, the data of the material is cross checked with the returning items and the loop is closed.

  • Generate return gate passes for materials
  • Role based approval and acknowledgement
  • Tracks full and partial returns
  • Detailed reports, reminders and escalation of materials returned
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Our Clients

  • SAP
  • SAB Miller
  • DLF
  • Mondelez
  • Fidelity
  • Damco
  • Godrej
  • Gemological Institute of America
  • ITC
  • MRF
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